2025 CARB R3 Updates: What You Need to Know

In the dynamic world of facilities management, staying compliant with ever-evolving regulations is no small feat. With the 2025 CARB (California Air Resources Board) filing deadline fast approaching, significant changes to the CARB Refrigerant Registration and Reporting System (R3) portal have meaningfully changed how refrigerant data must be reported. To support you through these changes, Trakref has implemented critical updates that ensure seamless, audit-ready compliance.

What’s Changing with CARB R3?

CARB’s 2025 updates introduce a completely restructured format for data submissions and bulk uploads, replacing the framework used in previous years. Key changes include:

• New Asset Management Requirements: The reporting process for distinguishing between new and existing assets has been revamped, necessitating greater data precision.
• Retrofit and Service Event Submissions: Enhanced data structures dictate how retrofit and service details must be reported.
• Field Value Constraints: CARB has tightened the allowable values for specific fields, requiring accurate mapping to ensure compliance.

These updates mark a pivotal shift in compliance requirements, making manual filings increasingly complex and error-prone.

Trakref: Your Partner for Compliance

Trakref’s updates to its CARB R3 XML bulk upload file are designed to take the stress out of compliance, offering features tailored to meet the new CARB requirements:

• Automated XML Export: Say goodbye to time-consuming manual uploads. Trakref generates CARB-compliant XML files, ready for effortless submission.
• Seamless Data Mapping: Our system automatically aligns your refrigerant data to CARB’s stricter parameters, ensuring accuracy with every submission.
• Simplified Asset and Event Reporting: Whether managing new equipment, service records, or retrofits, Trakref’s workflows handle it all efficiently and effectively.

Why It Matters to Your Business

Non-compliance with CARB’s latest regulations could lead to significant operational disruptions and hefty fines. The stakes have never been higher. Here’s why Trakref is the solution you need:

• Audit-Ready Compliance: Trakref is built to keep you compliant with the latest refrigerant regulations. Cloud-based and compliance-informed workflows and recordkeeping ensure you’re always prepared for an audit.
• Streamlined Processes: With Trakref’s advanced capabilities, your team can file with confidence, reducing the need for error-prone manual entries.
• Sustainability Leadership: As ESG (Environmental, Social, and Governance) standards become central to corporate strategy, Trakref equips you to track and reduce Scope 1 fugitive emissions, aligning with both regulatory and sustainability goals.

What This Means for 2025 CARB Filings

The March 1, 2025 is fast approaching, and preparation is key. Only Trakref customers can access these advanced tools, ensuring their filings are timely, accurate, and stress-free.

If you’re still managing CARB filings manually, now is the time to act. Trakref’s updates will save you hours of work, reduce errors, and keep your organization in compliance with ease in the future.

How to Get Started

1. Talk to Our Team: Schedule a consultation to explore how Trakref’s automated features can transform your compliance process.
2. Simplify Your Filing: Let us guide you through a personalized implementation plan tailored to your business needs.
3. File with Confidence: Meet the next CARB deadline efficiently and effortlessly with Trakref’s streamlined tools.

Future-Ready Compliance Starts Today

As regulations grow more stringent and filing submission becomes more complicated, staying ahead means embracing tools that work smarter—not harder. Trakref’s CARB R3 XML bulk upload updates ensure you meet regulatory requirements while empowering your team to focus on strategic goals, not paperwork.

Don’t wait for the deadline—prepare now and file with confidence.
Schedule your consultation with Trakref today and see why our solutions are trusted by leading multi-location organizations to manage compliance, sustainability, and operations with ease.

Let’s tackle CARB together. Stay compliant. Stay confident. Stay ahead.