Solutions
Asset Management
Control every touchpoint, every dollar, and every stage of your asset's journey—because real oversight means leaving nothing to chance.
Your assets, your advantage.
Manage inventory your way
Standardize asset templates built to suit your needs. Track key data points, lock fields to prevent edits, require essential entries, and streamline data capture and reporting for a uniquely powerful approach.
Make preventative maintenance a breeze
Maximize asset uptime by automating location-wide preventive maintenance, assigning work orders to vendors on all the right schedules—keeping operations smooth without missing a beat.
Smarter spending, better planning
Track asset work, invoices, and warranties all in one place for optimal convenience and control. Set up alerts for replacements to stay on budget and avoid surprise repair costs.
Stay safe, stay compliant
Customize asset data for accurate reporting, integrate with EMS for FDA-compliant temperature monitoring, and connect with Trakref to meet all state and federal EPA regulations for refrigerant-carrying assets.
Real results we've seen from customers
$4M+
R&M savings, single operator 11.4%
Maintenance cost reduction per store 43%
Location growth, flat headcount 400%
Ticket volume increase, same team 
What we like most about Fexa is really just how user-friendly it is. The fact that anybody can use it... it's really intuitive.
Customer Stories
Built for brands that can't afford to slow down.
Fexa customers across retail, restaurant, grocery, and more use asset management to control costs, track every asset across every location, and scale without adding headcount.
120 locations. One team. Zero slowdown.
gorjana scaled to 120 stores in 6 months — managing a 400% increase in ticket volume with the same team, no added headcount, and stronger vendor relationships throughout.
Read the story →
Workflows built for growth, across all ~2,400 locations.
"The customization is key. I have really enjoyed being able to get the workflows created that we needed and had been missing for a long time." — Myriah Kingen, Tractor Supply Company
Read the story → Hear From Our Customers
In their own words.
Tag & Monitor
Label and categorize every asset, from HVAC units to signs. Make tracking a breeze with easy-to-use tagging features, helping maintenance teams find and manage equipment quickly.
Keep track of everything—purchase dates, warranties, maintenance history, and performance metrics—all in one system. Easily access data to make smart decisions, quickly.
Use a real-time asset dashboard for a complete view of your facility’s equipment. Track metrics like status, upcoming maintenance, depreciation, and performance in one place to monitor asset health and optimize oversight.
Organize & Automate
Automatically route work orders to authorized vendors, ensuring warranty compliance and cost savings for hassle-free repairs.
Link multiple assets to a single work order to coordinate interconnected service needs to boost efficiency, trackability, and minimize downtime.
Customize asset management by defining the specific data fields that matter to your operations—such as refrigerant types or HVAC energy ratings—enabling precise tracking, targeted reporting, and deeper insights into asset performance.
Visualize & Understand
Monitor asset depreciation across the lifecycle of your equipment to ensure equipment reliability and budget for replacements and upgrades with precision.
Receive automatic alerts as assets approach end-of-life, enabling proactive planning and budgeting for replacements to minimize downtime and maintain peak operational efficiency.
Generate reports on performance, maintenance, and costs. Spot trends, evaluate efficiency, and stay on top of repairs and upgrades to drive better outcomes.
Track and manage compliance data specific to HVAC/R systems to comply with the latest state and federal refrigerant management regulations.
2-Minute Overview: Asset Management
Watch a quick walkthrough of how Asset Management works in Fexa.
Multi-Agent AI for Facilities Management
FexaAI: multi-agent AI built for facilities management.
Streamline facilities operations with AI agents that execute inside your CMMS workflows, guiding store teams and facilities managers to faster, more confident action. Grounded in your workflows and business rules, it helps your teams act faster and smarter within your CMMS.
Live
Work Order Agent
Conversational triage, troubleshooting, and dispatch. Guides users through creation via natural conversation. Zero training required. 70–80% organic adoption.
New
Answers Agent
Ask a question. Navigate to what you need. Take action from the chat. Natural language search across all your FM data. Permission aware, grounded in live operational data. No dashboards. No lists. Just answers.
Live in Production. Delivering Real Results.
71% improvement in first-time fix rate. Work orders completing 5 days faster. Over 300 hours reclaimed annually for a 5-person facilities team. These results come from live customer deployments.
"Our vision for FexaAI is to give facilities teams a collection of agent sidekicks that make them 10x more productive. Our agentic AI layer is embedded natively in Fexa's most powerful differentiator — our agile workflow engine. It's awesome to see the impact our lighthouse customers are already seeing in reducing R&M spend and streamlining store operations."
— Kurt Smith, CEO of FexaFrequently Asked Questions (FAQs)
What is asset management software for facilities?
An asset management software helps teams track, manage, and maintain critical equipment across all facilities locations. Fexa provides facility asset management software that centralizes asset details, maintenance history, documentation, and performance insights in one platform.
What does Fexa’s asset management software do?
Fexa gives facility teams a complete view of every asset’s condition, history, warranties, and maintenance activity to support smarter planning and fewer surprises.
With flexible asset management software, you can customize fields, ingest IoT data, and build reports that reflect how your operation actually runs.
Who should use asset management software for facilities?
Retail, restaurant, grocery, convenience store, and other multi-site brands use Fexa to organize complex asset portfolios across hundreds of locations. It’s built for facility teams that need reliable asset lifecycle management to control costs, reduce downtime, and plan repairs and replacements with confidence — without relying on spreadsheets or disconnected systems.
How does Fexa help with asset tracking and visibility?
Fexa centralizes all asset records including location, model details, service history, warranties, and documentation, so that teams can access accurate information instantly. Its asset tracking capabilities make it easy to monitor performance trends and identify issues early, improving both uptime and decision-making.
How does Fexa support compliance and sustainability efforts?
Fexa supports compliance and sustainability by giving teams complete visibility into asset performance, maintenance history, and environmental impact.
Through its native integration with Trakref, you can track refrigerant usage, monitor leaks, and meet evolving regulatory requirements — ensuring full asset lifecycle management with built-in compliance oversight.
What makes Fexa’s asset management software different?
Unlike legacy asset management platforms that focus on limited asset types and rigid data models, Fexa adapts to the real complexity of multi-site operations. Configurable asset templates and custom fields let teams track everything from HVAC units to slushie machines, not just standard equipment.
Assets can be updated in bulk, enriched with documents, photos, surveys, and part-level warranty data, and reported on for total spend and planning. Native Trakref integration adds refrigerant tracking, compliance visibility, and sustainability insight.
More resources
Get all the latest news, info and inspo from Fexa's expert team.
Facilities Management Software and CMMS Guide 
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