Why Choose Fexa Trakref? (Features, Benefits, and How It Compares)

As you have been searching for ways to improve your approach to refrigerant management and compliance management software, you have probably learned that the best HVAC/R management software solution is one that:

• Meets all of your organization’s needs with the flexibility to adjust to changes, big and small
• Fits your budget 
• Is supported with excellent customer service
• Helps to control costs 
• Keeps you fully compliant with current and upcoming regulations

Here’s the great news: we are proud to offer the only audit-ready HVAC/R management software on the market— Fexa Trakref. If you’re shopping for new refrigerant management and compliance software, you can’t go wrong by taking a serious look at this. 

Fexa Trakref is the best compliance management software provider for HVAC/R teams in the marketplace today. 

What Is Fexa Trakref and Who Is It For?

Fexa Trakref is a specialized refrigerant management & compliance software that helps companies monitor, track, and report on refrigerant usage across HVAC/R systems. Designed for facility managers, sustainability teams, and HVAC/R professionals, this platform addresses the complex challenges of refrigerant compliance. It’s also designed to integrate seamlessly with Fexa's broader CMMS capabilities and other third-party CMMS solutions.

Organizations with refrigerant-containing assets face increasing regulatory pressure from the EPA, state agencies, and environmental standards. Fexa Trakref serves

• Multi-location retailers and grocery chains who need to manage refrigeration systems across numerous sites 
• Commercial property managers who are responsible for HVAC compliance in multiple buildings
• Industrial facilities with complex processing equipment containing refrigerants
• Any organization preparing for the 2026 AIM Act requirements 

Far too often, organizations have frustrating (and expensive!) refrigerant management experiences because of fragmented protocols and clunky manual processes. Fexa Trakref transforms this experience by streamlining and automating as many HVAC/R processes as possible. This reduces the administrative burden of refrigerant management while also enhancing compliance confidence. 

Key Features of Fexa Trakref

Fexa Trakref is the premier provider of comprehensive refrigerant management capabilities. It addresses the full spectrum of HVAC/R compliance issues.

Compliance-Informed Asset Management

Asset management is about more than just keeping your assets up and running. Fexa Trakref tracks every possible metric associated with refrigerant use, which can extend the lifespan of your assets and ensure better compliance. 

This includes: 

• Asset inventory tracking that captures refrigerant type, charge size, and Global Warming Potential (GWP) 
• An asset tagging system, which makes it easier for technicians to identify and manage equipment 
• Equipment lifecycle management from installation through decommissioning 
• Customizable fields for tracking asset-specific compliance requirements 

Automated Leak Detection and Management

Here are some of the things that make Fexa Trakref’s automated leak detection an essential part of your operations: 

• Leak rate calculation based on refrigerant additions and equipment capacity 
• Automated alerts when leak rates exceed regulatory thresholds
• Documentation of repair attempts required for compliance 
• Verification test refrigerant tracking to ensure proper leak resolution 
• Monitoring for chronically leaking appliances that require special reporting

Real-Time Refrigerant Tracking

When you have access to real-time data, you can make data-informed decisions right in the moment. Fexa Trakref provides: 

• Comprehensive refrigerant inventory management across facilities 
• Detailed service event logging for all refrigerant additions and removals 
• Cylinder tracking from purchase through reclamation
• Transfer documentation between equipment and recovery containers 
• Material balance reporting to account for all refrigerant movement

Regulatory Reporting Tools

To keep your reporting on track, Fexa Trakref offers: 

• Pre-built report templates for federal and state requirements 
• EPA Section 608 reporting for chronically leaking appliances 
• CARB R3 compliance documentation for California facilities 
• State-specific reporting for New York, Washington, and New Jersey 
• Custom report builders for specialized compliance needs

Mobile Access

The combination of mobile access and real-time data reporting means better response times and more effective asset management. Fexa does this through: 

• Field-ready mobile application for technicians 
• Offline data collection capabilities 
• Photo documentation of repairs and compliance activities
• Barcode/QR code scanning for quick asset identification 
• Real-time service data capture at the point of work 

Integration Capabilities

You can choose to integrate Fexa Trakref’s compliance management software with Fexa’s state-of-the-art CMMS or your own facilities management software. Integration means: 

• API connectivity with existing business systems 
• Seamless integration with Fexa CMMS for unified facilities management 
• Work order synchronization between compliance and maintenance activities 
• Data exchange with accounting and ERP systems 
• Automatic triggering of maintenance based on compliance requirements

Benefits for HVAC/R Teams

The features we’ve gone over so far provide HVAC/R teams with plentiful opportunities to reduce costs, improve processes, and strengthen compliance protocols. At Fexa, we know that HVAC/R teams face unique challenges for refrigerant tracking, especially when it comes to balancing technical performance, regulatory compliance, and cost efficiency. 

Fexa Trakref delivers substantial benefits that address these core concerns. Choosing Fexa Trakref provides you with: 

• A simplified compliance management software experience 
• Automated processes that reduce compliance-related administrative time 
• Elimination of compliance-related guesswork 
• Easy monitoring of compliance deadlines 
• Audit-ready documentation that satisfies inspection requirements 
• Automatic updates as regulations change 

Significant Cost Savings

These benefits lead to significant cost savings, which HVAC/R teams love, but finance departments may love even more. 

Cost savings come from: 

• Reductions in refrigerant loss
• Prevention of regulatory fines
• Extension of equipment lifespans
• Minimization of emergency repair costs
• Optimized technician time

Additional Benefits 

A few more benefits include: 

• Significantly enhanced operational control over refrigerant-containing assets
• Centralization of all refrigerant data
• Real-time insight into refrigerant usage across multiple locations
• Identification of problematic equipment 
• Better data for improved decision-making 
• Support for preventive maintenance planning
• Support for becoming more sustainable
• Quantifying of emissions reductions 
• ESG reporting requirements
• Improved environmental responsibility (which boosts your company’s profile among environmentally-conscious consumers) 
• Empowered technicians who can make better decisions in the moment 

How Fexa Trakref Compares to Standalone Tracking Solutions

Not all refrigerant tracking solutions can easily integrate with the rest of your business operations. Specialized refrigerant software may offer compliance features, but they often fail to connect data silos that exist within your organization.

Check out our latest infographic to see how Fexa Trakref compares. 

Transform Your Refrigerant Management with Fexa Trakref

Refrigerant tracking management can never be an afterthought. With a compliance management software, decision-makers at multi-site organizations can take their responsibility to the environment seriously. This is especially true in a time when consumers value environmental sustainability enough to pay a premium to shop with companies that match their ethical standards. 

Aside from sustainability issues, refrigerant management is the key to improved compliance and reduced operational costs. The regulatory landscape for refrigerant management continues to evolve, with the AIM Act requirements going into effect on January 1, 2026. Federal and state reporting requirements can make a huge impact on your bottom line – especially if you are caught accidentally failing to properly handle refrigerants in your business. 

Fexa Trakref delivers the comprehensive refrigerant tracking capabilities needed to meet these challenges while streamlining operations and reducing costs. Our approach to HVAC/R management software eliminates data silos, reduces administrative burdens, and provides you with unprecedented visibility into refrigerant usage across all of your facilities.If you are ready to transform your approach to refrigerant tracking management, schedule a personalized demo today and discover how Fexa Trakref can simplify compliance, optimize operations, and support your environmental goals.