Lease & Landlord Management

Lease and landlord management in Fexa connects lease terms, landlord responsibilities, and documentation directly to facilities operations. Fexa brings critical lease information into work orders and workflows, allowing teams to automatically route repairs to landlords, track repair history and turnaround times, and manage communication in one system. 

This eliminates manual spreadsheets and third-party tools while improving cost control, accountability, and visibility across every leased location.

Fexa integrates lease data into daily facilities workflows, allowing teams to manage landlord and tenant responsibilities alongside work orders, assets, and compliance activity. Work can be automatically routed to landlords based on lease terms, with communication, documentation, and repair history tracked through a full audit trail. This ensures responsibilities are enforced, costs are controlled, and critical lease details are always accessible when work is initiated.

Lease and landlord management in Fexa is built for facilities, real estate, and operations teams at multi-site organizations managing leased locations. These teams need clear visibility into landlord obligations, repair accountability, and spend tied to leased spaces. By connecting lease intelligence to maintenance workflows, Fexa helps teams reduce manual coordination, protect budgets, and maintain consistency across hundreds or thousands of locations.

Fexa enables tailored landlord workflows that automatically dispatch work orders to landlords according to lease terms—keeping landlord responsibilities out of internal maintenance queues and cost centers. Teams can customize notifications, automate communication, and track every step through a complete audit trail. This ensures faster turnaround, consistent enforcement of lease terms, and clear documentation of landlord performance over time.

Fexa centralizes landlord contact information, lease documents, and responsibility data for every location in one platform. Teams gain visibility into total spend across assets, work orders, and invoices tied to leased spaces, while identifying recurring issues and critical lease dates. Internal teams can also log service feedback, helping track landlord performance and support better planning and budgeting decisions.

Unlike other platforms that either lack lease intelligence or rely on third-party tools, Fexa embeds lease and landlord data directly into maintenance workflows. This eliminates manual coordination, disconnected communication, and fragmented spend tracking. By automating landlord dispatch, tracking repair history, and consolidating cost and performance data in one system, Fexa reduces complexity, strengthens budgeting accuracy, and closes data gaps that leave Facility Managers exposed.